Step 1
Company information
Complete the form below. Fields marked * are required. Your documents will be populated with these details.
Company details
Information Officer (POPIA & PAIA)
The Information Officer is responsible for compliance with both POPIA and PAIA. For companies, this defaults to the CEO or MD. One role, designated once, shared across both Acts.
Deputy Information Officer (optional)
Data processing details
Describe the categories of personal information your business collects and uses.
PAIA Annual Report (optional — needed once a year)
ℹ️Every private body must submit a PAIA annual report to the Information Regulator for the period 1 April to 31 March — even if you received zero requests. Most small businesses do. Leave the numbers at 0 and the tool generates a valid nil report you can submit.
Step 2
Your compliance documents
Documents will appear here once you complete Step 1
Fill in your company information above and click Generate my documents. All 8 compliance documents will then be available to preview and download.
1 Complete company info
2 Click Generate
3 Preview & print each document
Need more?
The done-for-you package includes more
The free documents above cover your core POPIA and PAIA compliance. The full done-for-you package adds seven more detailed documents, all completed and reviewed by a practising Professional Accountant (SA):
- Data Subject Consent Form
- Data Retention & Deletion Policy
- Data Protection Impact Assessment
- PAIA Request Procedure & Form C Guide
- PAIA Request Register
- Employee Confidentiality Agreement
- What to do now — Compliance Action Plan
These documents are generated to align with POPIA and PAIA requirements based on your answers. On the DIY route, checking that they fit your specific business is up to you — SMMEComplyZA can't take responsibility for how they're completed or used. The done-for-you package includes the additional documents above, all reviewed and signed off by a practising Professional Accountant (SA).
See the done-for-you packages →