Fill in your company information once, then generate and download any of your 8 compliance documents — free of charge.
Step 1
Company information
Complete the form below. Fields marked * are required. Your documents will be populated with these details.
Found saved details for from another SmmeComplyZA tool.
Company details
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Information Officer (POPIA & PAIA)
ℹThe Information Officer is responsible for compliance with both POPIA and PAIA. For companies, this defaults to the CEO or MD. One role, designated once, shared across both Acts.
Deputy Information Officer (optional)
Data processing details
Describe the categories of personal information your business collects and uses.
Why your business uses this information — this appears in your Privacy Policy and Data Processing Register.
Outside systems or providers that handle your data — they appear in the register and Operator Agreement.
PAIA Annual Report (optional — needed once a year)
ℹ️Every private body must submit a PAIA annual report to the Information Regulator for the period 1 April to 31 March — even if you received zero requests. Most small businesses do. Leave the numbers at 0 and the tool generates a valid nil report you can submit.
Save progress downloads a small file with everything you've typed (including your logo) so you can pick up later or hand it to someone else — nothing is uploaded anywhere.
Step 2
Your compliance documents
Tip: in any preview, click a dashed blank and type to fill it in before you download or print.
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Documents will appear here once you complete Step 1
Fill in your company information above and click Generate my documents. All 8 compliance documents will then be available to preview and download.
1 Complete company info
2 Click Generate
3 Preview & print each document
Print full compliance pack
All 8 documents in a single run — one print job per document, correctly named
Need more?
The done-for-you package includes more
The free documents above cover your core POPIA and PAIA compliance. The full done-for-you package adds seven more detailed documents, all completed and reviewed by a practising Professional Accountant (SA):
Data Subject Consent Form
Data Retention & Deletion Policy
Data Protection Impact Assessment
PAIA Request Procedure & Form C Guide
PAIA Request Register
Employee Confidentiality Agreement
What to do now — Compliance Action Plan
These documents are generated to align with POPIA and PAIA requirements based on your answers. On the DIY route, checking that they fit your specific business is up to you — SMMEComplyZA can't take responsibility for how they're completed or used. The done-for-you package includes the additional documents above, all reviewed and signed off by a practising Professional Accountant (SA).